Privacy Policy of NotaryDeskWay

Definitions

This section defines key terms used in this privacy policy to ensure clarity about how your data is managed.

Personal data means any information relating to an identified or identifiable natural person, such as name, address, or identification numbers used in notarization processes.

Processing refers to any operation performed on personal data, including collection, storage, use, and deletion relevant to document authentication.

The user is anyone who accesses or uses NotaryDeskWay's services for notary and document authentication purposes.

Service denotes the suite of notary and document authentication services provided by NotaryDeskWay through its platform and physical office.

Cookies are small data files stored on your device to enhance site functionality, remember preferences, and analyze usage for service improvement.

Purposes of Data Processing

Personal data is processed to fulfill contractual obligations, enhance service delivery, and maintain compliance with applicable regulations.

• Validating user identity during notarization procedures
• Facilitating document authentication and certification
• Processing payments for services rendered
• Communicating with clients about their requests and updates
• Improving website functionality and user experience
• Ensuring security and preventing unauthorized access
• Complying with legal and regulatory obligations
• Providing marketing information if consent is given

Legal Basis for Processing

Processing of personal data is based on relevant legal grounds aligned with Swiss and European data protection laws.

• Performance of a contract to deliver notary services
• Compliance with legal obligations imposed on NotaryDeskWay
• Legitimate interests in maintaining service security and quality
• Consent obtained from users for specific processing activities

GDPR Compliance

NotaryDeskWay adheres to the General Data Protection Regulation regarding your rights and the responsible handling of your personal data.

• Providing transparent information about data processing activities
• Respecting your rights to access, modify, and delete personal data
• Ensuring data is processed lawfully and fairly
• Implementing appropriate security measures to protect data
• Reporting data breaches to authorities and affected users when necessary
• Facilitating data portability upon legitimate request

Cookies Policy

Our site uses cookies to improve functionality and gather analytic data to better serve clients using notarization services.

We utilize essential cookies required for operation, performance cookies to understand usage, and functionality cookies to remember preferences.

Cookies are categorized as necessary, performance, functionality, and marketing, depending on their purpose and impact on user experience.

Users can adjust browser settings to control or restrict cookies, though this may affect the full functionality of the NotaryDeskWay website.

Read our full Cookie Policy for detailed information.

Data Sharing and Disclosure

We share your data only with trusted partners essential for service delivery or when legally obligated to do so.

• Authorized verification and certification entities
• Payment service providers to facilitate transactions
• Legal and regulatory bodies as required by law
• Technical service providers maintaining website operations
• It does not sell or rent personal data to third parties for marketing
• Data sharing occurs under strict confidentiality and security commitments

International Data Transfers

Personal data may be transferred outside Switzerland or the EU only when adequate protection measures are in place.

Transfers rely on appropriate safeguards such as standard contractual clauses or verified adequacy decisions ensuring privacy rights.

Data Retention

Personal data is retained only as long as necessary to fulfill service delivery, legal, or regulatory obligations.

Account-related data is maintained throughout the duration of client engagement and deactivated after inactivity.

Communications and correspondence records are stored for documentation and service quality verification.

System and access logs are kept to ensure security and compliance auditing purposes.

When data is no longer required, it is securely deleted or anonymized according to data protection practices.

Data Security

NotaryDeskWay employs robust security measures to protect personal data against unauthorized access, alteration, or destruction.

• Encryption of data in transit and at rest
• Regular security audits and vulnerability assessments
• Access control policies limiting data handling to authorized personnel only

User Rights

You have rights regarding your personal data processed by NotaryDeskWay, in line with applicable data protection laws.

• Right to access the personal data we hold about you
• Right to request correction of inaccurate or incomplete data
• Right to request deletion of personal data under certain circumstances
• Right to restrict or object to processing of your personal data
• Right to data portability and to withdraw consent where applicable
• Right to data portability, enabling clients to receive their personal data in a standard format for transfer to another service.
• Right to object to the processing of personal data based on legitimate interests or direct marketing purposes.
• Right to withdraw consent to data processing at any time without affecting the lawfulness of processing based on consent before its withdrawal.

Exercising Your Privacy Rights

Clients may submit requests relating to their data privacy rights at any time via our official contact channels. We review and respond to all requests with care to ensure compliance with applicable Swiss data protection laws.

contact@notarydeskway.biz

NotaryDeskWay endeavors to respond to privacy rights requests within 30 calendar days of receipt, in accordance with regulatory requirements.